Organizing a festival can sound difficult. But it requires following a series of steps to achieve success.
Book the Place
You should consider the number of people who will be able to attend the festival. From there you can look for the perfect places that can accommodate the people. Check the infrastructure.
Once you have the selected space, set the date aside at least 4 months in advance. That way you will have enough time to organize the rest. Don’t forget to apply for the necessary licenses.
Once you book the place and date, you reserve the musicians, vendors, and all the entertainment. Remember to offer what the audience wants. Also, look for entertainment for everyone, games, food, and drinks. Make a back-up list in case someone withdraws their services at the last minute.
Create a marketing plan to publicize your festival and bring it to the audience you want to reach. Create social media accounts and make use of email. Also, include traditional media. Get people involved through hashtags or challenges to win prizes. At the end of your event, don’t forget to give thanks to those who attended and were involved.
Make an Emergency Plan
An emergency plan is essential. Make a list of emergency exits from the location, bathrooms, and other essential areas. Have a team of supervisors who specialize in accidents.
More Special Plans
Make a plan for the day of the festival and the day after the festival. Security policies and emergency procedures, schedule staff transfers. Take into account staff payment and thank you notes for the volunteers and the team that helped you. Remember to write performance reviews.
Keep these steps in mind when planning your event. Remember that you cannot do everything alone. Team up with people you trust to assign tasks. Be organized and everything will go much better than you expected.